changes to the email processing

Web/app.py

@@ -48,7 +48,7 @@ import Web.modules.log.audit_log as al
 import push_notifications as pn
 import Web.modules.inventarsystem.pdf_export as pdf_export 
 import Web.modules.inventarsystem.excel_export as excel_export
-from Web.modules.emailservice.email import send
+from Web.modules.emailservice.email import send, send_pdf
 import datetime
 from apscheduler.schedulers.background import BackgroundScheduler
 from bson.objectid import ObjectId, InvalidId
@@ -5543,7 +5543,7 @@ def student_card_single_barcode_download(card_id):
             if not cfg.MODULES.is_enabled('mail'):
                 flash('Das E-Mail-Add-on ist deaktiviert. Der Ausweis kann weiterhin als PDF heruntergeladen werden.', 'warning')
                 return redirect(url_for('student_cards_admin'))
-            sent = send(
+            sent = send_pdf(
                 recipient_email,
                 f'Bibliotheksausweis {card["AusweisId"]}',
                 f'Anbei erhalten Sie den Bibliotheksausweis für {card.get("SchülerName", "")} als PDF.',
@@ -9153,7 +9153,7 @@ def admin_audit_export_pdf_official():
                 flash('Das E-Mail-Add-on ist deaktiviert. Der Auditbericht kann weiterhin als PDF heruntergeladen werden.', 'warning')
                 return redirect(url_for('admin_audit_dashboard'))
             filename = f'audit-official-report-{datetime.datetime.now(ZoneInfo("Europe/Berlin")).strftime("%Y%m%d-%H%M%S")}.pdf'
-            sent = send(
+            sent = send_pdf(
                 recipient_email,
                 'Amtlicher Auditbericht',
                 'Anbei erhalten Sie den aktuellen amtlichen Auditbericht des Inventarsystems als PDF.',
@@ -9549,7 +9549,7 @@ def admin_create_invoice(borrow_id):
             if not cfg.MODULES.is_enabled('mail'):
                 flash('Das E-Mail-Add-on ist deaktiviert. Die PDF-Rechnung kann weiterhin heruntergeladen werden.', 'warning')
                 return redirect(url_for('admin_borrowings'))
-            sent = send(
+            sent = send_pdf(
                 recipient_email,
                 f'Rechnung {invoice_number} - {item_name}',
                 f'Anbei erhalten Sie die Rechnung {invoice_number} zum Element {item_name}.',

Web/modules/emailservice/email.py

@@ -3,7 +3,7 @@ from email.mime.text import MIMEText
 from email.mime.application import MIMEApplication
 import smtplib
 import time
-import os
+
 import Web.modules.database.settings as cfg
 
 
@@ -28,89 +28,70 @@ def _normalize_recipients(email: list | str) -> list[str]:
     return [str(recipient).strip() for recipient in (email or []) if str(recipient).strip()]
 
 
-def send(
+def _send_message(email: list | str, subject: str, note: str, sender: str, attachment=None) -> bool:
-    email: list | str, 
+    """Send a plain/HTML message, optionally with one PDF attachment."""
-    subject: str, 
+    if not cfg.MODULES.is_enabled("mail"):
-    text_body: str, 
+        print("Debug: Module not enabled")
-    html_body: str = None, 
+        return False
-    attachments: list = None
-) -> bool:
-    """Sends the email with Plain Text, HTML, and optional File Attachments support."""
 
-    if isinstance(email, str):
+    recipients = _normalize_recipients(email)
-        email = [email]
+    if not recipients:
+        return False
 
-    if attachments is None:
+    body_message = note
-        attachments = []
 
-    TEXT_SIGNATURE = (
+    HTML_SIGNATURE = f"""
-        "\n\n--\n"
+    <table cellpadding="0" cellspacing="0" border="0" style="font-family: Arial, Helvetica, sans-serif; font-size: 13px; color: #333333; line-height: 1.5;">
-        "Mit freundlichen Grüßen\n"
-        "Ihr Invario Team\n\n"
-        "Invario UG\n"
-        "Am Sportplatz 10\n"
-        "83052 Bruckmühl"
-    )
-
-    HTML_SIGNATURE = """
-    <br><br>
-    <table cellpadding="0" cellspacing="0" border="0" style="font-family: Arial, Helvetica, sans-serif; font-size: 13px; color: #555555; line-height: 1.5; border-top: 1px solid #eaebed; padding-top: 15px; width: 100%;">
         <tr>
             <td>
-                <p style="margin:0 0 5px 0;">Mit freundlichen Grüßen,</p>
+                <p style="margin:0 0 12px 0;">Mit freundlichen Grüßen</p>
-                <p style="margin:0;"><strong style="font-size:15px; color: #333333;">Ihr Invario Team</strong></p><br>
+                <p style="margin:0;"><strong style="font-size:16px;">Automatisierter Email Verteiler für die Schule: {cfg.get_school_info().get("name")}</strong><br></p><br>
-                <p style="margin:0 0 0 0; font-size: 12px; color: #888888;">
+                <p style="margin:12px 0 0 0;"><strong>Invario UG</strong><br>Am Sportplatz 10<br>83052 Bruckmühl</p>
-                    <strong>Invario UG</strong><br>
-                    Am Sportplatz 10<br>
-                    83052 Bruckmühl
-                </p>
             </td>
         </tr>
     </table>
     """
 
-    text_content = f"{text_body}{TEXT_SIGNATURE}"
+    text_content = f"{body_message}\n\nMit freundlichen Grüßen\n{sender}\n"
 
-    if html_body:
+    html_content = f"""
-        html_content = f"<html><body style='background-color: #f9f9f9; padding: 20px;'><div style='background-color: #ffffff; padding: 30px; border-radius: 8px; max-width: 600px; margin: 0 auto; box-shadow: 0px 2px 5px rgba(0,0,0,0.05);'>{html_body}{HTML_SIGNATURE}</div></body></html>"
+    <html>
-    else:
+      <body>
-        # Fallback if only text is provided
+        <p>{body_message}</p>
-        html_safe_text = text_body.replace('\n', '<br>')
+        <br>
-        html_content = f"<html><body><p style='font-family: Arial, sans-serif; color: #333333;'>{html_safe_text}</p>{HTML_SIGNATURE}</body></html>"
+        {HTML_SIGNATURE}
+      </body>
+    </html>
+    """
 
     mails_per_second = 10
     interval = 1.0 / mails_per_second
-    smtp = None
 
+    smtp = None
     try:
         smtp = _build_smtp_client()
 
-        for i, recipient in enumerate(email):
+        for i, recipient in enumerate(recipients):
             start_time = time.time()
 
-            # Root message structure for email with attachments
+            msg = MIMEMultipart("mixed" if attachment else "alternative")
-            msg = MIMEMultipart("mixed")
+            msg["Subject"] = str(subject)
-            msg["Subject"] = subject
+            from_address = "no-reply@invario-software.de"
-            msg["From"] = "Invario Team <no-reply@invario-software.de>"
+            msg["From"] = f"{sender} <{from_address}>"
             msg["To"] = str(recipient)
 
-            # Sub-container for Plain Text and HTML bodies
+            body = MIMEMultipart("alternative") if attachment else msg
-            msg_body = MIMEMultipart("alternative")
+            body.attach(MIMEText(text_content, "plain"))
-            msg_body.attach(MIMEText(text_content, "plain"))
+            body.attach(MIMEText(html_content, "html"))
-            msg_body.attach(MIMEText(html_content, "html"))
+            if attachment:
-            msg.attach(msg_body)
+                msg.attach(body)
-
+                attachment_payload, filename = attachment
-            # Attach files if provided
+                pdf_part = MIMEApplication(attachment_payload, _subtype="pdf")
-            for file_path in attachments:
+                pdf_part.add_header("Content-Disposition", "attachment", filename=filename)
-                if file_path and os.path.isfile(file_path):
+                msg.attach(pdf_part)
-                    filename = os.path.basename(file_path)
-                    with open(file_path, "rb") as file:
-                        part = MIMEApplication(file.read(), Name=filename)
-                    part['Content-Disposition'] = f'attachment; filename="{filename}"'
-                    msg.attach(part)
 
             smtp.sendmail(
-                from_addr="no-reply@invario-software.de",
+                from_addr=from_address,
                 to_addrs=[recipient],
                 msg=msg.as_string()
             )
@@ -118,7 +99,7 @@ def send(
             elapsed_time = time.time() - start_time
             sleep_time = interval - elapsed_time
 
-            if sleep_time > 0 and i < len(email) - 1:
+            if sleep_time > 0 and i < len(recipients) - 1:
                 time.sleep(sleep_time)
 
         return True
@@ -131,3 +112,13 @@ def send(
                 smtp.quit()
             except Exception:
                 pass
+
+
+def send(email: list | str, subject: str, note: str, sender: str) -> bool:
+    """Send an HTML/plain email without an attachment."""
+    return _send_message(email, subject, note, sender)
+
+
+def send_pdf(email: list | str, subject: str, note: str, sender: str, pdf_bytes: bytes, filename: str) -> bool:
+    """Send an email with a PDF attachment."""
+    return _send_message(email, subject, note, sender, attachment=(pdf_bytes, filename))

Web/modules/terminplaner/blueprint.py

@@ -3,7 +3,7 @@ import Web.modules.terminplaner.backend_server as appointment_service
 import Web.modules.database.settings as cfg
 import Web.modules.database.termine as termin
 import Web.modules.database.user as us
-from Web.modules.emailservice.email import send
+from Web.modules.emailservice.email import send, send_pdf
 from Web.modules.terminplaner.backend_server import _resolve_public_base_url
 import csv
 import io
@@ -542,7 +542,7 @@ def export_pdf_brief(plan_id):
         if not cfg.MODULES.is_enabled('mail'):
             flash('Das E-Mail-Add-on ist deaktiviert. Der Einladungsbrief kann weiterhin als PDF heruntergeladen werden.', 'warning')
             return redirect(url_for('terminplaner.main', tenant=tenant_id or None))
-        sent = send(
+        sent = send_pdf(
             recipient_email,
             f'Einladung zur Terminbuchung: {plan_daten["titel"]}',
             f'Anbei erhalten Sie den Einladungsbrief für {plan_daten["titel"]} als PDF.',