feat: Enhance appointment scheduling to set initial status and notify users on activation

.gitignore

@@ -2,4 +2,6 @@ dist
 logs
 certs
 build
-.venv
+.venv
+__pycache__
+.pyc

Web/app.py

@@ -1234,17 +1234,62 @@ def update_appointment_statuses():
     except Exception as e:
         app.logger.error(f"Automatic appointment status update failed: {e}")
 
-# Schedule jobs
+# Schedule jobs - only start scheduler if this is the main process or a single-worker deployment
+# This prevents race conditions in multi-worker Gunicorn environments
 scheduler = BackgroundScheduler()
-if cfg.SCHEDULER_ENABLED:
-    scheduler.add_job(func=create_daily_backup, trigger="interval", hours=cfg.BACKUP_INTERVAL_HOURS)
-    scheduler.add_job(func=update_appointment_statuses, trigger="interval", minutes=cfg.SCHEDULER_INTERVAL_MIN)
-    scheduler.add_job(func=create_return_reminders, trigger="interval", minutes=cfg.SCHEDULER_INTERVAL_MIN)
-    scheduler.start()
+_scheduler_initialized = False
+
+def _initialize_scheduler():
+    """Initialize the background scheduler in a safe way for multi-worker deployments."""
+    global _scheduler_initialized
+    if _scheduler_initialized or not cfg.SCHEDULER_ENABLED:
+        return
+    
+    try:
+        # For multi-worker Gunicorn, check if we're in a reasonable scenario
+        # Using a lock file to ensure only one instance starts the scheduler
+        scheduler_lock_path = os.path.join(os.path.dirname(os.path.dirname(__file__)), '.scheduler_lock')
+        
+        try:
+            # Try to create the lock file - only succeeds if it doesn't exist
+            lock_fd = os.open(scheduler_lock_path, os.O_CREAT | os.O_EXCL | os.O_WRONLY, 0o644)
+            os.close(lock_fd)
+            should_start = True
+        except FileExistsError:
+            should_start = False
+            app.logger.warning("Scheduler lock exists - another process is already running the scheduler")
+        
+        if should_start:
+            scheduler.add_job(func=create_daily_backup, trigger="interval", hours=cfg.BACKUP_INTERVAL_HOURS)
+            scheduler.add_job(func=update_appointment_statuses, trigger="interval", minutes=cfg.SCHEDULER_INTERVAL_MIN)
+            scheduler.add_job(func=create_return_reminders, trigger="interval", minutes=cfg.SCHEDULER_INTERVAL_MIN)
+            scheduler.start()
+            _scheduler_initialized = True
+            app.logger.info(f"Scheduler started successfully (interval={cfg.SCHEDULER_INTERVAL_MIN} min)")
+        else:
+            app.logger.info("Scheduler skipped - another worker instance is running it")
+    except Exception as e:
+        app.logger.error(f"Failed to initialize scheduler: {e}")
+        _scheduler_initialized = False
+
+# Initialize scheduler on app startup
+_initialize_scheduler()
 
 # Register shutdown handler to stop scheduler when app is terminated
 import atexit
-atexit.register(lambda: scheduler.shutdown() if cfg.SCHEDULER_ENABLED else None)
+def _shutdown_scheduler():
+    if cfg.SCHEDULER_ENABLED and _scheduler_initialized:
+        try:
+            scheduler.shutdown()
+            lock_path = os.path.join(os.path.dirname(os.path.dirname(__file__)), '.scheduler_lock')
+            try:
+                os.remove(lock_path)
+            except Exception:
+                pass
+        except Exception as e:
+            app.logger.error(f"Error during scheduler shutdown: {e}")
+
+atexit.register(_shutdown_scheduler)
 
 def allowed_file(filename, file_content=None, max_size_mb=cfg.MAX_UPLOAD_MB):
     """
@@ -8969,8 +9014,7 @@ def my_borrowed_items():
     
     planned_ausleihungen = list(ausleihungen_collection.find({
         'User': username,
-        'Status': 'planned',
-        'Start': {'$gt': current_time}
+        'Status': 'planned'
     }))
     
     # DEBUG: Log the number of planned appointments found
@@ -9602,21 +9646,69 @@ def schedule_appointment():
             print(f"Error checking for booking conflicts: {e}")
             return jsonify({'success': False, 'message': f'Fehler beim Prüfen der Verfügbarkeit: {str(e)}'}), 500
             
-        # Create the appointment as a planned booking
+        # Check if the appointment should already be active
+        now = datetime.datetime.now()
+        initial_status = 'active' if start_datetime <= now else 'planned'
+        
+        # Create the appointment
         try:
-            appointment_id = au.add_planned_booking(
+            # Use add_ausleihung directly to set the correct initial status
+            appointment_id = au.add_ausleihung(
                 item_id=item_id,
                 user=session['username'],
                 start_date=start_datetime,
                 end_date=end_datetime,
                 notes=notes,
+                status=initial_status,
                 period=booking_period # Will be None for multi-day
             )
             
+            # If it became active immediately, log it and send a notification
+            if initial_status == 'active' and appointment_id:
+                app.logger.info(f"Appointment {appointment_id} scheduled retroactively as active.")
+                # We can also notify the user right away
+                item_name = item.get('Name', 'Unbekannt')
+                
+                # Log audit event
+                _append_audit_event_standalone(
+                    'ausleihung_started',
+                    {
+                        'borrow_id': str(appointment_id),
+                        'item_id': item_id,
+                        'item_name': item_name,
+                        'user': session['username'],
+                        'status_before': 'planned',
+                        'status_after': 'active'
+                    }
+                )
+                
+                # Send notification
+                try:
+                    client_temp = MongoClient(MONGODB_HOST, MONGODB_PORT)
+                    db_temp = client_temp[MONGODB_DB]
+                    _create_notification(
+                        db_temp,
+                        audience='user',
+                        notif_type='appointment_activated',
+                        title='Reservierung ist jetzt aktiv',
+                        message=f"Deine geplante Ausleihe für {item_name} startet jetzt.",
+                        target_user=session['username'],
+                        reference={
+                            'appointment_id': str(appointment_id),
+                            'item_id': str(item_id),
+                            'event': 'activated',
+                        },
+                        unique_key=f"appointment:activated:{appointment_id}",
+                        severity='info'
+                    )
+                    client_temp.close()
+                except Exception as notif_err:
+                    app.logger.error(f"Error sending immediate active notification: {notif_err}")
+
             if not appointment_id:
                 return jsonify({'success': False, 'message': 'Termin konnte nicht erstellt werden'}), 500
         except Exception as e:
-            print(f"Error creating planned booking: {e}")
+            print(f"Error creating booking: {e}")
             return jsonify({'success': False, 'message': f'Fehler beim Erstellen des Termins: {str(e)}'}), 500
         
         # If we got this far, we have a valid appointment_id

Web/templates/main_admin.html

@@ -4000,6 +4000,22 @@ document.addEventListener('DOMContentLoaded', ()=>{
         applyFilters();
     }
 
+    // Open item modal with fresh details from backend.
+    function openItemQuick(id) {
+        fetch(`/get_item/${id}`)
+            .then(response => response.json())
+            .then(item => {
+                if (item && !item.error) {
+                    openItemModal(item);
+                } else {
+                    console.error('Item details could not be loaded:', item);
+                }
+            })
+            .catch(err => {
+                console.error('Error loading item details:', err);
+            });
+    }
+
     function openEditModalForSelectedUnit(defaultItemId, selectId) {
         let targetItemId = defaultItemId;
 

gunicorn.conf.py

@@ -0,0 +1,42 @@
+"""
+Gunicorn configuration for Inventarsystem.
+
+This configuration ensures that:
+1. The BackgroundScheduler runs reliably in only one worker process
+2. Appointment status updates and reminders work correctly
+3. Multi-worker deployments don't cause race conditions
+"""
+
+import os
+import sys
+from pathlib import Path
+
+# Get project root
+PROJECT_ROOT = Path(__file__).parent
+
+# Basic configuration
+bind = "unix:/tmp/inventarsystem.sock"
+workers = 1  # CRITICAL: Only 1 worker to prevent BackgroundScheduler race conditions
+worker_class = "sync"
+timeout = 60
+graceful_timeout = 20
+max_requests = 1000
+max_requests_jitter = 100
+
+# Logging
+accesslog = str(PROJECT_ROOT / "logs" / "access.log")
+errorlog = str(PROJECT_ROOT / "logs" / "error.log")
+log_level = "info"
+capture_output = True
+
+# Worker initialization hook to ensure scheduler starts only once
+def on_starting(server):
+    """Called just before the master process is initialized."""
+    print("[GUNICORN] Starting Inventarsystem with scheduler support (1 worker only)")
+
+def when_ready(server):
+    """Called just after the server is started."""
+    print("[GUNICORN] Server is ready. Scheduler should be active in the single worker process.")
+
+# Ensure the logs directory exists
+os.makedirs(PROJECT_ROOT / "logs", exist_ok=True)